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State Agency Kickoff - Presentation Notes

Accomplishments to Date and the Next 60 Days

Accomplishments to Date

Team Accomplishments Through December 2008
PMO
  • Drafted project plan
  • Conducted several project foundation meetings to establish protocols and standards
  • Conducted Steering Committee and Change Control Board meetings
  • Completed weekly status reporting
  • Set up infrastructure (issue logs, status, etc.)
  • Delivered implementation team project kickoff (12/03/09)
  • Moved to new project location
Functional
  • Created current state workshop schedule
  • Drafted communication for agency attendance at current state workshops
  • Oriented project team to the requirements gathering tools
  • Supported project plan development
Technical
  • Conducted installation PC readiness and tested network connectivity
  • Created the AIX LPARs to support the upgrade environment
  • Installed the AIX operating system
  • Supported project plan development
Change Management
  • Created and finalized all project kickoff materials – implementation team and agency kickoff meetings
  • Drafted several initial communication messages
  • Supported project plan development

The Next 60 Days – PMO

Week of Dec. 7

  • Agency kickoff (12/08)
  • Complete project plan draft
  • Discuss tools and templates
  • Discuss transition out plan

Week of Dec. 14

  • Finalize project plan
  • Begin recurring full project team meetings
  • Establish issues and risk management process
  • Steering Committee meeting
  • Status reporting

Weeks of Dec. 21 and Dec. 28

  • Vacation weeks – teams working on project activities and deliverables where required

Week of Jan. 4

  • Manage and monitor project activities
  • Status reporting

Week of Jan. 11

  • Manage and monitor project activities
  • Steering Committee meeting
  • Status reporting

Week of Jan. 18

  • Manage and monitor project activities
  • QAT status reporting
  • Status reporting

Weeks of Jan. 25 and Feb. 1

  • Manage and monitor project activities
  • Status reporting

The Next 60 Days – Functional

Week of Dec. 7

  • Agency kickoff (Dec. 8)
  • Current state workshops

Week of Dec. 14

  • Current state workshops

Week of Dec. 21 and Dec. 28

  • Vacation weeks – teams working on project activities and deliverables where required

Weeks of Jan. 4 through Feb. 1

  • Requirements gathering workshops

The Next 60 Days – Technical

Week of Dec. 7

  • Agency kickoff (Dec. 8)
  • Software media readiness
  • ID setup required for PeopleSoft installation
  • Ordering required software media

Week of Dec. 14

  • Evaluate and verify HHS HR/Payroll 8.3 production environment for upgrade
  • PeopleSoft HR/Payroll 8.9 DEMO environment installation

Week of Dec. 21 and Dec. 28

  • Vacation weeks – teams working on project activities and deliverables where required

Week of Jan. 4

  • PeopleSoft HR/Payroll 8.9 DEMO environment installation

Week of Jan. 11

  • PeopleSoft HR/Payroll 8.9 DEMO environment installation verification test

Week of Jan. 18

  • PeopleSoft 8.9 HR/Payroll DEMO environment installation verification test
  • Define requirements to upgrade the PeopleSoft HR/Payroll 8.9 DEMO environment

Week of Jan. 25

  • Facilitate CPA review of the following environments:
    • PS HR/Payroll 8.3 Production copy
    • PS HR/Payroll 8.9 Demo
  • CPA Milestone 1 acceptance

Week of Feb. 1

  • Begin work on Milestone 2 - perform upgrade from 8.3 to 8.9

The Next 60 Days – Change Management

Week of Dec. 7

  • Agency kickoff (Dec. 8)
  • Finalize and support Agency kickoff
  • Establish metrics and Organizational Effectiveness Scorecard
  • Orient change management team members
  • Begin to conduct stakeholder analysis

Week of Dec. 14

  • Begin to conduct change readiness assessment
  • Continue to conduct stakeholder analysis
  • Begin to establish knowledge transfer plans for project team
  • Deliver "quick hit" communications as required

Week of Dec. 21 and Dec. 28

  • Vacation weeks – teamsworking on project activities and deliverables where required

Week of Jan. 4

  • Conduct change readiness assessment
  • Finalize stakeholder analysis
  • Monitor knowledge transfer plans for project team
  • Monitor requirements gathering workshops
  • Deliver "quick hit" communications as required

Week of Jan. 11

  • Conduct change readiness assessment
  • Monitor knowledge transfer plans for project team
  • Monitor requirements gathering workshops
  • Deliver "quick hit" communications as required

Week of Jan. 18

  • Finalize change readiness assessment
  • Begin to establish change agent network
  • Monitor knowledge transfer plans for project team
  • Monitor requirements gathering workshops
  • Deliver "quick hit" communications as required

Week of Jan. 25

  • Monitor requirements gathering workshops
  • Deliver "quick hit" communications as required
  • Begin to develop communication plan
  • Monitor knowledge transfer plans for project team
  • Continue to establish change agent network

Week of Feb. 1

  • Monitor requirements gathering workshops
  • Deliver "quick hit" communications as required
  • Continue to develop communication plan
  • Monitor knowledge transfer plans for project team
  • Continue to establish change agent network