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The CAPPS Program Model

Because agencies require more than a one-size-fits-all product for their financials and HR/payroll system needs, flexibility is the main factor of the CAPPS program model.

Each agency has unique budget requirements and priorities. Smaller, less complex agencies typically have different system needs than larger, complex agencies. All agencies benefit from an ERP solution that is cost-effective to deploy, operate and maintain.

A program model coordinated by the Comptroller’s office benefits all agencies by providing:

  • Application modifications available to all CAPPS agencies at the same time
  • CAPPS security software updates are applied consistently across all CAPPS agencies
  • Access to existing PeopleSoft knowledge and expertise
  • Reduces implementation and support costs
  • Leverage for statewide licensing and maintenance costs
  • Reporting/CAPPS Hub agency flexibility
  • Agency-specific processing
  • The ability for large, complex agencies to keep ERP and non-ERP data closely tied together
  • Increased functionality for agencies using the Uniform Statewide Accounting System (USAS) and the Uniform Statewide Payroll/Personnel System (USPS)
  • A central data repository for robust reporting capabilities and transparency
  • Reduced Comptroller’s office information technology costs

The CAPPS program model offers agencies two alternatives for onboarding to CAPPS: CAPPS Central or CAPPS Hub. See the table below for details.

Program Considerations CAPPS Central CAPPS Hub
System Platform The main systems platform of the CAPPS program, centrally managed and maintained by the Comptroller’s office.

The platform consists of PeopleSoft-based CAPPS Financials and CAPPS HR/Payroll baseline applications and related components.

Hub agencies are the exception in the CAPPS program model.

Rather than being centrally managed by the Comptroller’s office, CAPPS Hub agencies receive their own copy and regular updates of the CAPPS Financials and CAPPS HR/Payroll baseline applications to implement on their own infrastructure.

This is a potential approach for large, complex agencies or agencies with established PeopleSoft-based systems that wish to transition to CAPPS.

Costs Agencies cover costs such as:
  • Staffing
  • Internal training
  • Third-party systems interfacing to CAPPS

The Comptroller’s office bears most of the costs, including:

  • Transition and deployment
  • Ongoing system maintenance and support
  • Data storage
  • Software licensing
CAPPS Hub agencies implement CAPPS applications on their existing systems and bear the costs of:
  • Transition and deployment
  • Ongoing maintenance and support, which includes keeping CAPPS baseline applications current